As someone that lives in the USA, I don't receive the physical newsletter.
I understand the laws that require that personal information be redacted in the .pdf form of the newsletter.
However, it is very frustrating when I want to contact an entity.
For example, I would like to find out about the kits that the
Mersyside & South Westy Lancs area group
has offered this year.
The contact info was redacted in the August 2021 issue.
So, where do I turn or how can I order these?
I do have a suggestion for this specific situation.
I would think that area groups could have an anonymous email address that is not a specific person.
i.e. MSWLareagroup@yahoo.com.
Could we then leave the email address non-redacted in the newsletter?
can someone post the email address in this forum?
Is it only print media that has this data protection issue?
Hi David,
I have gone through a related process but from the opposite standpoint. As the contact for the Scotland Group was OK with my email address appearing in the 009 News and rather 'fell' into it regarding my email appearing on the web site after I returned the official 009 Society Area Group registration form. *
It was when designing pull-up banners for exhibitions that I realised my email address was a bit too public and asked the same question you do about having 009 Society contact email addresses similar to ones the 'Directors' of the Society. I know other model railway societies provide this service, but the Society will not, so I set up ScOONs.009ng@gmail.com
* Regarding this matter it could be made clear on the form that this email address will be public and suggest that groups set up a public email address and perhaps have two email addresses on the form: one for the Society to contact the member directly and one that appears publicly on the web site and in the News.
Also, regarding the relationship between the 009 Society and Area Groups the web page does not make it clear that they are independent of the Society, only that the Society is not responsible for the content of Area Group websites. If the Directors are concerned about any legal repercussions of Area Groups using the 009 Society name perhaps this is the place to say that Area Groups are independent of the Society but recognised by it.
I suggest for the SW Lancs and Merseyside kits you contact Stan Williams through this forum
See Groups | Group Activities
He'll get you in touch
HTH
For other things - I guess the email address for the secretary is still in the NEWS? He should be able to answer all queries.
The problem we have is that if an area group organiser posts a personal email address in the 009 News, I am obliged, under GDPR, to redact that information in the online copies of the 009 News. It may seem to be overkill but, under GDPR, a person may, at any time, ask for their data to be deleted under the 'right to be forgotten' element of GDPR. This would involve us in having to edit up to 50 years back issues every time a request was made. It is therefore easier to redact them as we publish them on the website.
For members outside of the UK that don't receive paper copies, you should be receiving an unredacted PDF copy of the newsletter by email that you can save to your computer. If this is not happening please contact the Membership Secretary to enable the pdf copies to be sent to you.
Hi, and I hate to pile more work on you but could we add group addresses to the society mail forwarding list?
Eg Oxfordshire@009soc.org.uk, etc, these could then be included in articles, but if the author wants their name removed somebody just changes the entry. That's how we do it in Scouts, everybody is fine with that and when I moved from Kent to Oxford I simply rediverted GSL@8thG....scouts.org.uk to my successor.
I appreciate that this would be a bit of extra work for somebody but I am pretty sue it is is GDPR robust and could solve the original problem.